PAWEN Awards Privacy Policy

1. Information We Collect

We may collect the following information:

• Personal information such as your name, email address, telephone number, organization, job title, and country.
• Information submitted as part of award nominations.
• Registration details for award events and related activities.
• Ticket purchase information, including billing details. Payment information is processed securely by our payment service providers and is not stored by PAWEN.
• Technical information such as IP address, browser type, device information, and website usage through cookies and analytics tools.

2. How We Use Your Information

We use your information to:

• Process award nominations.
• Manage event registrations and ticket purchases.
• Communicate important updates regarding the awards and related events.
• Respond to enquiries and provide customer support.
• Improve our website, services, and user experience.
• Comply with legal and regulatory obligations.
• Send newsletters and promotional communications where you have consented or where permitted by law.

3. Legal Basis for Processing

We process personal information where necessary to:

• Perform our contractual obligations.
• Comply with legal obligations.
• Pursue our legitimate interests in administering the PAWEN Awards.
• Obtain your consent where required.

4. Sharing Your Information

We may share your information with:

• Event partners and service providers assisting with website hosting, payment processing, communications, and event management.
• Award judges solely for the purpose of evaluating nominations.
• Regulatory authorities where disclosure is required by law.
• We do not sell or rent your personal information to third parties.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, loss, misuse, alteration, or disclosure.

6. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes outlined in this Policy, comply with legal obligations, resolve disputes, and enforce our agreements.

7. Cookies

With your permission, we use Google Analytics 4 to understand website visits and interest in our events. Analytics stays off until you choose Accept analytics. You can reject it and still use the website, or change your choice through Analytics preferences in the footer. Your preference is stored in your browser for six months. Withdrawing consent stops further analytics collection and removes accessible Google Analytics cookies; it does not automatically delete data already collected.

• Google Analytics measures page visits, approximate geography, device information, traffic sources, engagement, partner and ticket-link clicks, and confirmed form completions. We do not send form contents, names, email addresses, phone numbers, nomination stories, or uploaded files to Google Analytics.
• Google processes analytics data on our behalf. We disable Google Signals and advertising personalization. Known bot traffic is automatically excluded; consent choices, browser blockers, and other limits mean Analytics does not count every visitor.
• User-level and event-level analytics data is retained for 14 months. Standard aggregated reports and exported event-planning summaries may be retained longer. Monthly summaries help us compare event interest over time.

8. Your Rights

Subject to applicable law, you may have the right to:

• Access your personal information.
• Request correction of inaccurate information.
• Request deletion of your personal information.
• Restrict or object to certain processing.
• Withdraw consent where processing is based on consent.
• Request a copy of your personal data in a portable format.
• Requests may be submitted using the contact details below.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those external websites.

10. Children's Privacy

The PAWEN Awards website is not intended for individuals under the age of 18, and we do not knowingly collect personal information from children.

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the revised effective date.

12. Contact Us

If you have any questions regarding this Privacy Policy or the handling of your personal information, please contact: